TaxSpot Privacy Policy

1. Introduction

TaxSpot (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website or services.


2. Who We Are

TaxSpot is a UK-based accounting and tax consultancy providing services to businesses and individuals.


Contact email: info@taxspot.co.uk


3. Information We Collect

We may collect and process the following types of personal data:


a) Personal Information

  • Name
  • Email address
  • Phone number


b) Business & Financial Information

  • Company details
  • Accounting records
  • Tax information
  • Director or shareholder details


c) Technical & Usage Data

  • IP address
  • Browser type
  • Pages visited
  • Cookies and analytics data


4. How We Use Your Information

We use your personal data to:

  • Provide accounting, tax, and advisory services
  • Communicate with you regarding our services
  • Meet legal and regulatory obligations (including HMRC requirements)
  • Improve our website, services, and customer experience
  • Prevent fraud and ensure data security


5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Contractual necessity – to deliver agreed services
  • Legal obligation – e.g. HMRC and statutory requirements
  • Legitimate interests – to operate and improve our business
  • Consent – where required (e.g. marketing communications)


6. Sharing Your Data

We may share your data with trusted third parties where necessary, including:

  • HMRC and other regulatory authorities
  • Cloud accounting and software providers
  • Professional advisers and service providers


All third parties are required to handle your data securely and in accordance with data protection laws.


We do not sell your personal data.


7. International Data Transfers (Outside the UK/EEA)

Some of our service providers or software platforms may process data outside the UK or European Economic Area (EEA).


When this happens, we ensure appropriate safeguards are in place, including:

  • UK-approved International Data Transfer Agreements (IDTAs)
  • Standard Contractual Clauses
  • Transfers to countries recognised as providing adequate data protection


These safeguards ensure your data remains protected to UK GDPR standards.


8. Data Security

We take appropriate technical and organisational measures to protect your personal data against:

  • Unauthorised access
  • Loss or destruction
  • Alteration or misuse


Access to data is limited to authorised personnel only.


9. Data Retention

We retain personal data only for as long as necessary to:

  • Provide our services
  • Comply with legal, regulatory, and HMRC obligations
  • Resolve disputes or enforce agreements


Retention periods vary depending on the type of data and legal requirements.


10. Your Data Protection Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion (where legally permitted)
  • Restrict or object to processing
  • Withdraw consent at any time


To exercise your rights, contact us at info@taxspot.co.uk.


11. Cookies

Our website uses cookies to improve functionality and analyse usage. You can manage cookie preferences through your browser settings or cookie banner (where applicable).


12. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.


13. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:



TaxSpot
📧 info@taxspot.co.uk